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Property owners' association manager

Software that adapts to the community, not the other way around

CapSaSal

Project

A property owners' association has to resolve incidents constantly, while also making sure decisions made at the general meeting are properly recorded. For the Cap Sa Sal owners' association, I developed a management system with several modules, two of which —incidents and voting— are the core.

Incidents, from start to finish

Every incident, tracked stage by stage Incidents, from start to finish

Owners report incidents from their own app, attaching photos if needed, and receive automatic updates on progress. From the management console, the administrator handles the full process: initial stage, assigning staff, execution and resolution, logging dates, notes, materials, contracted services and staff involved at every stage.
  • Incidents reported from the owner's app
  • Automatic progress updates to the owner
  • Full record per stage: dates, notes, materials and staff
Voting, with real-time results

From the meeting to the result, with no margin for error Voting, with real-time results

Each meeting is set up with its list of votes, titles and possible answers, and the system manages attendance, proxy votes and online attendance. During the meeting, the administrator records each owner's vote with a single click, while results are displayed and updated dynamically on screen, including vote percentages.
The calculation respects each owner's ownership share and any proxy votes, and owners can also vote themselves from the app, as long as they haven't delegated their vote, don't have outstanding fees, or were present. Every vote, whether cast via the app or the program, is logged with its date, ready for any future audit.
  • Meeting, attendance and proxy vote management
  • One-click voting, from the program or the app
  • Real-time results, calculated by ownership share
  • Auditable record of every vote, with date
Parking access control

Who can get in, and who controls it Parking access control

For each flat, a list of authorised licence plates is defined for parking access, and staff control entry in real time, able to log incidents or notes directly from the same control point.
A system built to grow

Built for any community, not just one A system built to grow

The system was built to be modular, designed to grow with new modules as needed. It includes management of owners, flats and staff, data export in XLS format, and can be applied directly to any other residential community, without depending on the particularities of any single one.